Organizational Structure Changes? May 2009
You may lose Social Security Benefits because you have STRS!
Acad. Calendar 2009-10
2/19/09 Seniority List
Handling a crisis

Upcoming ACE forums 

Tuesday, October 27 at Mission, N2-301, 3 – 5 pm 

Thursday, October 29, West Valley, Business room #9, 3 – 5 pm
Be ready to discuss and share ideas about compensation and benefits, and any other aspects of the contract. 
Please note -- forums are for ACE members only.  Other non-ACE guests may attend the open sessions of the ACE Council meetings. 

The next ACE Council meeting with open session will be November 5, at Mission, 3 – 5:30, N2-301.  Closed session 3 – 4:30, open session 4:30 – 5:30.

Negotiations update, October 19, 2009

The District’s initial offer to ACE on salary and benefits offer is a permanent 10% cut in salary for all members, retroactive to July 2009, and a cap on the District’s contribution to our benefits at $13,356 per member, an amount that falls almost $4000 short of the $17,000 those benefits actually cost.  As you may know, a similar offer was made to SEIU.  Reducing faculty salaries by ten percent and shifting almost $4000 of benefit cost to each individual member amount to approximately 16% less money spent on ACE members’ salaries and benefits. This offer is made in a bad economic climate, but it attempts to wring a permanent concession to solve what is a temporary problem.  It is an offer that would ultimately hurt all parts of the District. ACE is looking for a better solution.

There are three things to remember.  First, the District has encouraged and incentivized faculty retirements for the last two years, resulting in substantial savings.  We have had no COLA’s for several years; instead that money was put into an account to cover health benefit costs. Yet, with the present situation the District is still focusing on the faculty to cover an unreasonably large portion of cost reduction to balance the budget.

This is what the District offer will do to the teaching AND non-instructional sides of the balance sheet. Our District has a total apportionment from the State of about $90 million, based on an enrollment of approximately 17,000 full-time equivalent students (FTES) and California state law requires that at least 50% of all monies be spent on instructional salaries and benefits. Of $90 million, $45 million must go to instructional salaries and benefits. If the District suddenly has to pay 16 % less, then the $45 million is now only $37.8 million, and almost seven million dollars are saved.  But wait -- the non-instruction side will have to shrink by that amount, too, to stay within the 50% law, so now the District has to cut $7 million again, and now the savings are $14 million.  The total budget for the District will have shrunk to $76 million.

How many instructors are required to teach those 17,000 students?  As it stands now, the negotiated efficiency level of 525 weekly student contact hours per full-time equivalent faculty (WSCH/FTEF.) The current District plan is for the required efficiency to be 560. As efficiency goes up, fewer instructors will be needed, and upwards of 250 sections will be cut, and the remaining sections will pack in more students.  Classes won’t shrink, but class offerings will.  The money that won’t be spent on those sections amounts to about $1.1 million, calculated as almost 50 FTEF paid at associate faculty rate.

After subtracting that $1.1 million, the instructional side of the ledger has been pared to $36.7 million, and the total budget for the District will be a barely $73 million.

Taken together, these cuts are too severe. Cutting more than $8 million out of instruction and another $8 million out of non-instructional spending, when we only needed to cut a total of $6 million, is fiscal anorexia – obsessively shrinking our District for no good reason. 

ACE is committed to working logically and constructively to get the District onto a sound financial footing.  We are exploring ways to save money and increase revenues by means that make sense for our members.  Our own members, drawing on their expertise within their areas, probably can suggest even more creative ideas to fold into ACE’s counter offer.  Send your suggestions to any of the ACE council members listed below.

NAME

ACE POSITION

EMAIL

PHONE

Roberta Berlani

WVC, FT Rep, President

roberta_berlani@wvm.edu

WV: 408-741-2563

Donna Frankel

WVC/MC, AF Rep At Large, Secretary

donna@dancingcruises.com

408-257-3455

Pat LaVallo

MC, FT Rep

pat_lavallo@wvm.edu

MC: 408-855-5399

Rob Leadbeater

MC, AF Rep

rlresearch@yahoo.com

Home (650)364 3439
Cell (650) 464 6979

Eric Pape

WVC, FT Rep

eric_pape@wvm.edu

WV: 408-741-4605

Rick Rivas

MC, FT Rep, Vice President

rick_rivas@wvm.edu

408-855-5309

Leslie Saito-Liu

WVC, FT Rep

leslie_saito@wvm.edu

WVC: 408-741-4010

Marge Throndson

WVC, AF Rep

marget76@yahoo.com

Home: 408-871-9874
WV: 408-741-2448

Jim VanTassel

MC, FT Rep

jim_vantassel@wvm.edu

MC: 408-855-5344

ACE PRESIDENT’S Message:
HAIL AND FAREWELL 5-2009

This is my last newsletter article, as I am retiring. I want to acknowledge the diligent and hard work of the ACE Executive Council. I trust I leave them in a better position than when I started. They have been informed of the issues and have engaged them.

Special THANKS goes to the Negotiating Team, Randy Castello (Chief negotiator), Ellen McAlister (Full-time-faculty negotiator), Louise Lodato (Associate Faculty negotiator) and Susanna Pancella (notetaker). I know that there will be many challenges in the coming years but I feel certain that the Council and negotiators will be successful in representing the interests and desires of the faculty.

I must also extend a special thanks to my executive Secretary, Susanna Pancella, who has kept me in place, on time (most of the time) and been a great confidante. THANKS, Susanna.

To the incoming President, Dr. Roberta Berlani, my best wishes, warm thoughts and you have my home phone number. I will pick up. :>))

Wishing the entire faculty of the District the best. I know that you will continue to surpass the District expectations and will provide an outstanding educational experience to our students.

Ed Kleppinger
President, ACE

ACE Update 4-20-09

The ACE Council would like to announce that Dr. Roberta Berlani, WVC Representative, will be the ACE President for 2009-2010. We congratulate Roberta and wish her well.

There has been talk that the Chancellor has directed that the Brain Trust recommendation regarding eliminating the Division Chair structure be implemented. Word has it that he has instructed the College administration to pull together an implementation plan by May 1.

Article 21 covers the organization structure. The article states that any revision or alteration of the organization structure is to go through a shared governance committee. Such revision is assigned by the contract to a shared governance committee and not the Administration EMT. If the District tries to unilaterally impose a different organizational structure then what has been recommended by the previous shared governance committee, it would be a MAJOR contract violation. ACE will defend to the full extent of the law the Contract that the District has agreed to and ratified.

ACE will be meeting with the Academic Senates at both colleges this week and urges all faculty members to attend, listen, and be heard! The meetings will be as follows:
WVCAS meeting on Tuesday, April 21 in WVC Board Room 2:10-4:30pp
MCAS meeting on Thursday, April 23 in Campus Center Room 219-220 2:05-4:05p

Ed Kleppinger, ACE President

Review of Faculty Distance Learning and Work Experience Appraisals April 14, 2009

Dear Colleagues,

As many of you may have heard and read there is a temporary faculty evaluation process for Distance Learning Courses and Work Experience. See Letter of Understanding (LOU) between ACE and the District, Article 26

Article 26 is being used.
Regular faculty members who have achieved tenure or associate faculty who have re-employment preference:
- If due for a complete appraisal there will be an evaluation team created (two members), a pre-appraisal conference, observations (one by each of the team members), student appraisals, and post-appraisal conference.
- If not due for a complete appraisal then student appraisals will be conducted.
Non-tenured faculty members will follow the complete appraisal process but every class will be observed and have student evaluations.

For distance learning or work experience appraisals:
- If the class section observed is a distance learning section, the appraisal team member and the appraisee shall arrange for one on-campus observation of that section. If a work experience instructor is being observed, the appraisal team member and the appraisee shall arrange for one on or off-campus observation as appropriate. The form to be used will be the distance learning observation form that was agreed to by ACE and the District on April 10.
- If the class section observed is a distance education section, the student survey Form (as indicated at the ACE website) and distribution process beta tested by the District in Fall 2008 shall be used. If a work experience instructor is being observed, the student survey form and distribution process beta tested by the District in Fall 2008 shall be used.

The student survey process was beta tested using the aforementioned student survey form that had been approved by ACE and the Academic Senate as the electronic evaluation form. These forms will be available to the students through a password-protected automated system.

Also, the outcomes for all appraisals are as stated in Article 26. The appraisal timeline is the same as for a class that meets at the college.

The evaluation process information will come through the Office of Instruction.

We have this information from the WVC Office of Instruction for the distance learning and work experience student appraisals (we believe that MC will be doing the same):
The Office of Instruction and Information Systems will initiate the process. An automated message will be sent to the instructor’s students, as well as three reminders. Completed student evaluation summary reports will be sent towards the end of the semester for instructor signature, and the signature of the appropriate Department or Division Chair. Any student comments received will be made available to the instructor after grades are turned in.

Ed Kleppinger, ACE President

ACE Update 04/14/09

Dear Colleagues,

ACE and the District:
-are working on organizing and producing a copy of the contract for everyone. Every effort is being made to have this completed before the end of this semester.
-have clarified in the contract that the maximum load for associate faculty teaching in summer is 0.667.
-have agreed on a form and guidelines to be used for distance learning evaluations. A review of the appraisal process will be in a separate message.
-have agreed to compensation for the faculty whose classes maximum class size was unilaterally increased by the WVC VP of Instruction during winter 2009.

ACE has requested budget information from the District so they can prepare for negotiating the next contract. This information is imperative. We will keep you informed.

ACE has also filed an Unfair Labor Practice (ULP) against the District. This ULP concerns the load issues we have been having with the District. These issues include the load for supplemental instruction and the 18-to-15 lecture load change. We will keep you informed as the ULP moves forward.

Ed Kleppinger, ACE President

Results of ACE Election

The following are the ACE Representatives affirmed by faculty vote for Fall 2009:
Mission College:
Full-Time: Rod Pavao and Rick Rivas
Associate: Rob Leadbeater
West Valley College:
Full-Time: Roberta Berlani

CPFA Conference at Mission College 4-18-09

YOU ARE INVITED!

For the first time ever, the California Part-Time Faculty Association Annual Conference is being held in the Bay Area. It will be April 18, 2009 at Mission College with a variety of topics and speakers all focused on part time community college issues.

CA Assemblyman Ira Ruskin will speak on his new bill for more full-time positions and better pay/benefits for part-time faculty. President Robles, Trustee Stampolis, Trustee Lucas, Santa Clara Mayor Pat Mahan and others will be attending.

Some topics that will be covered: Unemployment Insurance (EDD) with Louise Lodato, State Disability Insurance with Mary Ellen Goodwin, Medical benefit opportunities-Keenan and Assoc., figuring out your part-time retirement with FACCC's Deborah Dahl-Shanks, a panel on CCCA/CCC merger and much more!

Register with Chris Coyle at:
CPFA Director of Membership
29718 Red Mountain Drive
Valley Center, CA 92082
There is a discount if you register by April 12!

Breakfast, lunch and dinner included with your $20-35 registration fee!

Donna Frankel, ACE Representative Associate Faculty
408-257-3455
donna@dancingcruises.com

Reminder: Vote for ACE Reps

You must vote by 12:00 p.m. (Noon), Thursday, March 26

Ballots have been placed in the mailboxes for faculty members to vote for ACE Representatives.
There are candidates for:
WVC Representative Full-time faculty
MC Representative Full-time faculty
MC Representative Part-time faculty

If you did not receive a ballot please let me know. Thank you for taking the time to vote.
Susanna Pancella, ACE Secretary

3/16/09 ACE Update

Dear Colleagues,

The faculty have ratified the remaining articles for the 2005-2008 contract. The vote was 149 to accept and 39 to reject the articles.

Thank you to everyone for taking the time to vote.
Susanna Pancella
ACE Secretary

3/9/09 ACE Update

Colleagues,

This is the final week for voting on the remaining articles of the 2005-08 contract. As before, it is an all YES or all NO vote. Not every individual faculty member will agree with every line in every article of the contract; the purpose of the contract is to benefit the membership as a whole.

There has been much talk about the job descriptions. It was the intent of the Council to clean up the wording for all faculty job descriptions. We have generic job descriptions like instructor, librarian and counselor. The contract does not get to the detail level of history instructor, technical services librarian or Out Reach counselor. In the course of reviewing the Position Control file, the Negotiating Teams discovered several job descriptions that were not in the contract. In essence, these positions are outside the contract. While they might be filled with a tenured faculty member, there is no protection for that member if there is a reduction in force.

If the membership votes YES on the remaining articles, the Council will start work on the 2008-11 contract and select a new negotiating team for that contract. Management has already selected their team. If the membership votes NO, then the 2005-08 contract remains open and the current team returns to the table to continue working on this contract. Also, if the vote is no then any agreement between the District and the Union could be null and void, e.g. the new retirement incentive opportunity.

Please consider your vote carefully! PLEASE DO VOTE!

Ed Kleppinger
President, ACE

3/06/09
Retirement Incentive Information

Retirement Incentive Q&A
Retirement Incentive Proposal
Incentive Election Form

Dear Colleagues,

On March 5, 2008 the Board adopted a STRS "Plus 2" resolution; this means that the faculty have another opportunity to take advantage of the retirement incentive.

There is one window, referred to as Window #2, in which faculty may retire. To be eligible under this incentive plan a member must be at least age 55 and eligible to retire under the STRS or PERS system.

The following is a SUMMARY of the incentive: Window #2, which runs from July 1, 2009 through August 31, 2009: Full-time faculty members retiring in this window are eligible to select from one of the following options:
(1) the STRS "Plus 2" program OR
(2) a lump-sum payment equal to 65% of salary OR
(3) a lump-sum payment equal to 65% of salary a portion of which can be directed into tax deferred 403(b) and/or 457 plans.

Associate faculty members retiring in this window are eligible to receive STRS "Plus 2".

Attached to this message are the Retirement Incentive Proposal and the Retirement Incentive Election Form for you to complete. The Retirement Incentive Election Form must be submitted to HR no later than 5pm March 18, 2009.

Emeritus Status and banked load are also covered in the incentive.

Download the complete Retirement Incentive Proposal and the Retirement Incentive Election Form.doc or pdf.

If you are interested in retiring under the incentive please do your research NOW. If you have any questions please contact ACE or HR.

ACE Negotiating Team and ACE Council

ACE Forums:
Topic: ACE contract

West Valley College: Tuesday, March 3, in the Baltic Room from 1-2pm
Mission College: Thursday, March 5, in W1-602 from 2-3pm

2/27/09
ACE Contract Job Descriptions

Here are the facts concerning the tentative changes in the ACE 2005-2008 Contract.
• Open forums were held so that all faculty could discuss any issue being negotiated.
• Council meeting agendas specifically listed job descriptions as open for discussion.
• Faculty were (as always) encouraged to question and provide input to the Council.
• ACE cannot alone change any job description – district concurrence was required.

Contrary to the statement made in an Email sent to ACE:
• Services to faculty and students will be preserved – all functions are retained.
• Lab Faculty Specialist will now have more freedom to teach and interact with students.

The following titles, specified in the aforementioned Email, do not appear in the ACE Contract:
• Distance Learning Coordinator
• Instructional Designer
• Director of Technology Center
• Director of Instructional Labs
There were no job descriptions for these titles in the ACE Contract. For example, as written, the work description for Distance Learning Coordinator is not even a faculty position.

The job description for Lab Faculty Specialist and others were changed for the 2005-2008 Contract to align with Title 5 regulations, which declares that faculty, instructional and non-instructional, must have a majority of their duties assigned to instruction and/or direct contact with students, and they may not hire, fire, supervise, etc.

If a faculty member desires to have a Director/Supervisory position that does not require Minimum Qualifications, then they must personally negotiate such a position with the administration. Education Code clearly identifies specific coordinator positions as faculty positions; therefore, ACE must comply with State Statutes.

Susanna Pancella
ACE Secretary

2/25/09 Voting on Tentative Agreement Contract Articles 2005-2008

Dear Colleagues,

You are being asked to vote on whether to ratify the remaining articles that have been negotiated and tentatively agreed to for the 2005-2008 contract. To see the complete text of the articles, click on contract in the right upper part of this page.

Below is a summary of the changes in these articles:

Article 8 Association Rights:
Changes made referring to technology rights of the ACE Council District must give ACE a copy of the Position Control File—position control file must conform to negotiated job descriptions

Article 16 Calendars: 2009-2010 Academic Calendar

Article 18 Load:
Limitation of ACE Job Descriptions to a specific listing: Counselor, Department Chair, Division Chair, Instructor, Lab Faculty Specialist, Librarian, Work Experience Instructor, EOPS Coordinator, DSPS Coordinator, Health Services Coordinator, and LATC Coordinator positions. Details of these job descriptions are also included as an Appendix to the contract.

Article 52 Intellectual Property: New article

Article 53 Technology: New article

FORUMS will be held as follows:
West Valley College: Tuesday, March 3 in the Baltic Room from 1pm to 2pm Topic: Contract – present and future.

Mission College: Thursday, March 5 in W1-602 from 2pm to 3pm Topic: Contract – present and future.

A ballot with voting directions should be in your mailbox by March 2. If you have any questions about any of the articles please contact any ACE Council representative.

Thank you for taking the time to cast your vote!
Your ACE Council and Negotiating Team

2/25/09 ACE Council
Mission College
Full-time Faculty Representatives

Eligibility: Current Mission College full-time faculty member

Term: Two positions –
- Three years (starts fall 2009 ends spring 2012)
- Two year replacement (starts fall 2009 ends spring 2011)

Remuneration: Release time 0.1 per semester plus $50 per ACE Council meeting attended.

Responsibilities:
-Attends Council meetings 3-5:30 p.m., two Thursdays/month (sometimes 4/month).
-Informs the negotiating team of faculty concerns and questions. -Enlists support for negotiation proposals.
-Meets with faculty, department, division on a regular basis, relays concerns and questions to ACE officers and/or may place items deemed appropriate on Council meeting agenda.
-Knows the contract and, as needed, attends information sessions on the contract.
-At the request of the Council, serves on college, district, local, state committees as an ACE representative.

To Apply:
Use the attached application form, submit a statement of interest in 150 words or less to be used on the election ballot and a petition with signatures of 10 Mission College Association faculty members. (With the statement you may also include an e-mail and or personal Web site address.)

Application Deadline:
Noon Wednesday, March 11, 2009 to Susanna Pancella, Computer Applications Department, Mission College (MS#21).

For more information contact one of the persons below:
ACE President Ed Kleppinger at 855-5526
ACE Vice President Roberta Berlani at 741-2563
ACE Secretary Susanna Pancella at 855-5362

2/25/09 ACE Council
Mission College
Part-time Faculty Representatives

Eligibility: Current Mission College part-time faculty member

Term: Three years (starts fall 2009 ends spring 2012)

Remuneration: Release time 0.1 per semester plus $50 per meeting attended

Responsibilities:
-Attends Council meetings 3-5:30 p.m., two Thursdays/month (sometimes 4/month).
-Informs the negotiating team of faculty concerns and questions. -Enlists support for negotiation proposals.
-Meets with faculty, department, division on a regular basis, relays concerns and questions to ACE officers and/or may place items deemed appropriate on Council meeting agenda.
-Knows the contract and, as needed, attends information sessions on the contract.
-At the request of the Council, serves on college, district, local, state committees as an ACE representative.

To Apply:
Using the attached application form, submit a statement of interest in 150 words or less to be used on election ballot and a petition with signatures of 10 Association faculty members. (With the statement you may also include an e-mail and or personal Web site address.)

Application Deadline:
Noon Wednesday, March 11, 2009 to Susanna Pancella, Computer Applications Department, Mission College (MS#21).

For more information contact one of the persons below:
ACE President Ed Kleppinger at 855-5526
ACE Vice President Roberta Berlani at 741-2563
ACE Secretary Susanna Pancella at 855-5362

02/22/09 Additional Retirement Incentive Election Window

Dear Colleagues,

There will be another early retirement incentive election window which will open on March 6th, following the necessary Board resolution on March 5th to adopt a STRS+2 election window.

In order to allow eligible faculty members sufficient time to consider this additional election window, here is some information relating to the incentive:

a) There will be another early retirement incentive election window which will open on March 6th, following the necessary Board resolution;

b) The election options will be the STRS+2 and the two 65% of base salary cash options;

c) The last day to submit election forms to HR will be March 18th at 5pm;

d) The necessary election forms will be available no later than Monday, March 9th.

NOTE: the election period is to provide an opportunity for more faculty members to participate. It is not for those who previously elected to participate to withdraw their elections.

If you have any questions contact the ACE Secretary.

Susanna Pancella
ACE Secretary

2/18/09 Announcement of ACE Positions

ELECTED POSITIONS:
ACE Council Representatives: starting in fall 2009
Mission College Representatives – full-time-faculty and associate faculty
West Valley College Representative – full-time-faculty
(The formal detailed announcement and application dates will be sent separately towards the end of February. Tentatively the application deadline will be March 10 with the election to follow.)

APPOINTED POSITIONS:
Positions for negotiating the next contract:
One negotiator from the full-time faculty at each college, one negotiator from the associate faculty and a note-taker (members of the current team may apply). The chief negotiator, who is one of the negotiators, is appointed by the Council. See the ACE Bylaws Article IV Appointed Positions.
If you are interested in a negotiating team position please send a statement of interest and indicate your experience for the position by noon on Friday, March 13 to the ACE Secretary, see contact information below.

Positions starting in fall 2009:
ACE Appointed Positions:
-Secretary
-Web Master
If you are interested in either of these positions please send a statement of interest and indicated your experience for the position by noon on Friday, March 13 to the ACE Secretary, see contact information below.

Position to be filled immediately:
Mission College faculty representative on the Load Committee.
If you are interested in this position please send a statement of interest by noon on Friday, March 13 to the ACE Secretary, see contact information below.

These are all positions of great responsibility. You will be expected to work for the good and the welfare of all fellow faculty members. All ACE Council members, officers and appointees must abide by the Contract signed with the District.

Please contact the ACE Secretary if you have questions or would like to apply for a position.

Susanna Pancella
ACE Secretary
Phone: 855-5362
Email: susanna_pancella@wvm.edu
Mail Stop #21
Office: E2-403 F

ACE Update 2/12/08

Dear Colleagues,

ACE has reached a tentative agreement with the District to close the 2005-2008 contract. More information will be coming after the BOT meeting on 2/19.

ACE and the District have agreed to an extension of the retirement incentive. There is to be another date by which faculty, both full-time and associate, may retire with the STTS+2 incentive at the end of this semester. The window to apply will be March 6, 2009 to March 18, 2009. More and complete information will be provided shortly.

There is a promise from the District that there will be no pink slips for the academic year 2009-2010.

The articles/items to be ratified include:

- Article 8 (Association Rights – amended for technology items and for additional District requirement to provide ACE with the position control file)
- Article 18 (Load – amended job description section 18.1)
- New: Article 52 (intellectual property) and
- New: Article 53 (technology) - Specific job descriptions.

The Administration announced that they are in negotiations with the other units for a retirement incentive.

The tentative agreement is just one step. There is still much to do. Over the next few weeks you will receive more information. If you have any questions, please contact ACE.

Ed Kleppinger
ACE President

2/09/09 FYI: Currency Requirement for FSA (Faculty Service Area)

Dear Colleagues,

ACE has been asked to provide more information concerning Currency when applying for a secondary Faculty Service Area (FSA).

When applying for a Faculty Service Area (FSA) you must meet the CURRENCY requirement. What does this mean? You must have met one of the competency standards within the last FIVE (5) years. For example, if you were to apply for the FSA in March 2009 the five years of currency would be from March 2004 through March 2009. Anything before March 2004 would not be admissible.

Here are the Competency Standards:
You must meet the minimum qualifications in the discipline for the FSA and have completed one of the following competency standards.

1. Has taught the equivalent of 1.0 load in the subject matter area at an accredited post-secondary institution within the past FIVE years; OR

2. Has successfully completed a minimum of nine upper and / or graduate semester units in the appropriate discipline(s) with a grade of C or better, within the past FIVE years; OR

3. Has completed a combination of Standards #1 and #2 so that the percentage completed of Standard #1 plus the percentage completed of Standard #2 equals 100% within the past FIVE years; OR

4. Has successfully completed coursework that is deemed to be equivalent to nine upper division and/or graduate semester units in the appropriate discipline(s), with a grade of C or better, within the past FIVE years; OR

5. Has a minimum of six months, or 500 hours, of appropriate industry experience within the past FIVE years; OR

6. Has specialized skills or abilities determined by the AB1725 / Equivalency Committee that demonstrates competency; OR

7. Has completed a combination of Standards #1-2-3-4-5-6 so that the total percentage completed equals 100% within the past FIVE years

Hope the above information helps. If there are questions please ask.

Susanna Pancella
ACE Secretary

2/3/09 Faculty Service Areas

Dear Colleagues,
If interested, faculty may apply for a faculty service area (FSA) other than the one they were assigned to when they were hired.

Faculty may earn or maintain a faculty service area by submitting all of the necessary documents to HR so that the 1725/Equivalency Committee may verify that they meet the minimum qualifications in a discipline and have completed one of the following competency standards within the past five years:

-Has successfully completed coursework that is deemed to be equivalent to nine upper division and/or graduate semester units in the appropriate discipline(s) with a grade of C or better; or

-Has a minimum or six months, or 500 hours, of appropriate industry experience; or

-Has specialized skills or abilities determined by the 1725/Equivalency Committee that demonstrate competency; or

-Has completed a combination of standards so that the total percentage completed equals 100%.

The application to be submitted is attached to this message and can be found at the HR website. The competency standards are from the ACE Contract Article 28.

Susanna Pancella
ACE Secretary

1-31-09
ACE Forums in February

Dear Colleagues,
ACE will be holding forums to discuss our contract as follows: Mission College: Tuesday, February 10 from 2:30-3:30pm in W3-301 West Valley College: Thursday, February 12 from 3-4pm in BU9.

There has been much talk about an item presented at the January 15 Board meeting. The District announced the direction they were going to take in negotiations for the next contract. This information is attached to this message and will also be available at the ACE web page: District Sunshine initial proposal

At the February 5 Board meeting the public, which includes all faculty, is invited to make comments on this item. Faculty are encouraged to attend the Board meeting to comment or to send emails to the Board members (see below).

Thank you for your time,
Susanna Pancella
ACE Secretary

To contact Board members via email:
The page with the Board members' email links is:

http://www.wvm.edu/board/index.php
Click on Members link at right side of page. The District has not yet activated Adrienne's e-mail or Chad's e-mail, but their campaign web sites with e-mail links are:

Adrienne:
1. http://www.adriennegrey.org/
2. Smart voter site

Chad:
1. http://www.walsh4collegeboard.com
2. Smart voter site

1/31/09
Contract Class Cancellation Policy:

Reminder: There is NO minimum class size in the contract. If a department is meeting their WSCH/FTE goal then the department chair is responsible for determining if a class has to be cancelled or not. There should be a good defense for allowing a small class to continue. If a department is not meeting their goal then the department and PGC will develop a revised plan for achieving the department’s WSCH/FTE goals.

Susanna Pancella
ACE Secretary

1/30/09
PRINT Opening Day Roster

REMINDER:
All of the faculty teaching in Spring 2009:
You need to print out your own First Day Opening Roster.

For Mission College you go to: www.missioncollege.org
For West Valley College you go to: www.westvalley.edu

Click on MyWebServices.
Log-in under Faculty.
Under your Faculty menu you will find the roster. This roster will have your wait listed students and ADD CODES on it.

Please make sure the associate faculty in your department have this information.

January 27, 2009
Increasing Maximum Capacity

Dear Colleagues,
As we all know there is an economic and financial crisis everywhere.

Many departments are being asked to raise the maximum capacity for their classes to help the District with their financial needs. Departments may do this. But it must be done according to the process in Article 20 with consultation within the department and with the division and department chair. No department is forced to make any change; they may continue to use their approved performance plan.

What could be the results of changing the maximum capacity? Raising the class capacities will increase revenue for the District. But when considering higher capacities departments should also be aware of:

-The change may not be educationally sound for the success or retention of our students.

-Some courses may have legally mandated maximum class sizes.

-Faculty members will increase their workload with no extra compensation.

-This would increase the District WSCH/FTE efficiency without negotiations.

-The change could cause a decrease in the number of a department’s class offerings and thus result in a downsizing of the department. For example, a department has a course XX101 with a maximum capacity of 30 students per class; this department consistently gets 300 students for a XX101 so they have scheduled 10 classes. They decide to increase the maximum capacity on this class to 33, which means they are adding 3 more students to each class. The result of this is that the department can now only offer 9 classes of XX101.

-More students enrolled in “prime time” classes could draw students away from similar offered classes at “non-prime” times.

-Once a capacity is increased it may be difficult to return to a more appropriate capacity.

Please consider carefully the ramifications if you are going to increase your maximum capacity.

Thank you,
Susanna Pancella
ACE Secretary

Issues concerning: Article 20, PGC, Class max & Class cancellation
January 23, 2009

Dear Colleagues,

Issue: Changing the maximum class capacity: This matter is covered in Article 20: This Article establishes a Performance Goals Committee (PGC). The task of this committee is to work with departments and divisions to produce a plan that will work toward meeting the college wide WSCH/FTE goal for the year. Department performance plans are completed in the fall semester and are approved by PGC. A department’s classes are scheduled according to that approved plan. Each approved plan includes the number of students to be served and the efficiency to be produced.

In the 2009 winter session the WVC VP of Instruction unilaterally increased some class sizes in effect increasing the efficiency goal for the entire district. WSCH/FTE is negotiable; it is not based on the class sizes from the load book. Another side effect of the Office of Instruction unilaterally increasing a department's planned WSCH and WSCH/FTE was an increase in an instructor's work load. Once the performance goals plan is approved, this means the district and the faculty have contractually come to an agreement on the number of students the department is going to serve, when, and how often. The district cannot unilaterally change what they have already agreed to.

The District has argued that the load book establishes a class maximum size for all classes in the district. In 1999 Fred Barnikel did an intensive review of the load book and informed both ACE and the district of the "problems" in the load book. He indicated the irrelevance of the class maximum size. The class sizes had not been negotiated. The district was urged to negotiate the load book.

Article 20 in effect replaced the load book when it was negotiated into the contract. Article 20 not only established a process by which a department is to plan and submit its WSCH and WSCH/FTE; it also addresses class size which should be based upon "…room size, teaching methodology, strategy of instruction and/or professional standards when developing the goals for the departments."

A department, when they construct their annual PGC plan, specifies what the class size will be for each section. This is how the WSCH/FTE is determined; the load book is not used. If the annual departmental plan is accepted by the respective PGC, then the plan contains the class size that the department is aiming at. Individual faculty members may take additional students BUT ARE NOT REQUIRED TO DO SO. If a department is meeting their WSCH/FTE goals, they may allow for under enrolled class sections. However, the department will have to justify these classes to their respective PGC. If the department is not meeting its WSCH/FTE goals and if the department does not cancel under enrolled sections, the respective PGC needs to intervene. If the PGC does not intervene, the Administration may then step in and take action.

In the 2009 winter session the increasing of the maximum class size by the WVC VP of Instruction for some departments was a violation of the contract. A grievance was filed on this matter but the grievance was later rescinded. ACE is working with their attorney on a possible unfair labor practice in regards to this matter. Also ACE will negotiate compensation for the faculty who worked with large classes as a result of the increased maximum class size.

Issue: Class cancellation: We have heard that departments are being told to cancel classes if they have less than 20 students. There is NO minimum class size in the contract. If a department is meeting their WSCH/FTE goal then the department chair is responsible for determining if a class has to be cancelled or not. There should be a good defense for allowing a small class to continue. If a department is not meeting their goal then the department and PGC will develop a revised plan for achieving the department’s WSCH/FTE goals.

Please contact ACE if you have questions or if any problems occur.
Thank you,
Susanna Pancella ACE Secretary

Response to the 12/18/08 Chancellor Update
1/5/09

Point 1: negotiations
Point 2: proposed prescription change
Point 3: load

Maximum Class Size, January 5, 2009

Dear Colleagues,

It has come to my attention that individual faculty members are being asked by their respective Offices of Instruction to increase their body counts in courses. In the Load Book there is a confusing column that the Administration and ACE differ over the use or importance of. It is called "Max class size". The majority of the figures used are from the original WVC Load Book. Some 30 years ago Mission and West Valley had separate Load Books. At one point in the past the two books were slapped together into one book. There have been several attempts during the past 30 years to "clean-up" this Load Book. At present all attempts have failed.

An overriding legal aspect is not what number is in the Load Book, but what the Fire Marshall will allow in specific classrooms. That would be the legal max size.

A department, when they construct their annual Performance Goals Plans, specify what the class size will be for each section. This is how the WSCH/FTE is determined; the Load Book is not used. If the annual departmental plan is accepted by the respective Performance Goals Committee (PGC), then the plan contains the class size that the department is aiming at. Individual faculty members may take additional students BUT
ARE NOT REQUIRED TO DO SO. If a department is meeting their WSCH/FTE goals, they may allow for under enrolled class sections. However, the department will have to justify these classes to their respective PGC. If the department is not meeting its WSCH/FTE goals and if the department does not cancel under enrolled sections, the respective PGC needs to intervene. If the PGC does not intervene, the Administration may then step in and take action.

Ed Kleppinger
President, ACE